Guide on How to Write Application Letter For a Job


How to Write Application Letter For a JobIt can be tough to get a job, so writing an impressive application letter is important to get your foot in the door. An application letter is your chance to make a good first impression that goes beyond your resume by talking about the skills and experiences that are most important to the job. Here are some tips on how to write an application letter for a job.

How to Write an Application Letter For a Job

To write a successful job application, it is important to do company research and identify key skills, experience requirements, and responsibilities of the job role. You should understand the company’s mission, values, and recent achievements to tailor your letter and demonstrate your knowledge.

Crafting Your Letter

Let us look at a step-by-step guide on how to write an application letter for a job.


This section is in the top left corner. It includes your full name, contact information (phone number and email address), and the date. This information should be followed by the hiring manager’s name and title, if available, and the department name.

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Opening Paragraph

This section is an attention grabber and should begin with a strong hook, introducing the reader to the job title and how they learned about it, such as through a job board, company website, or employee referral.

First Paragraph

Briefly list your most important skills and experiences that are directly related to the job requirements listed in the advert. Give specific examples of what you’ve done well and how you’ve made a difference in earlier jobs. When you can, use numbers or facts to describe your accomplishments. For example, “Sales went up by 15%.” Don’t just list responsibilities. Highlight what you achieved in your previous roles.

Second Paragraph

This part is optional as you can get to expand on skills or experiences that were not directly listed in the job description but are relevant to the role to show that you are even more qualified.

Closing Paragraph

Here, Briefly reiterate your interest in the position and the company and enthusiasm for your skills, thanking the hiring manager for their time, and mentioning your availability for an interview.


Type “Sincerely,” followed by your typed name. If submitting a physical copy, leave a space for your handwritten signature.

Format and Style For Application Letter

To write an application letter, present it in a professional format using a standard font, single line spacing, and a clear, concise format. Proofread for typos and grammatical errors, avoiding informal language. It is important to customize your letter to each specific position using keywords from the job description. Use strong action verbs to showcase achievements and contributions. Also, show enthusiasm for the opportunity and company. Be truthful and avoid exaggerating skills or experience. If the application is to be submitted electronically, save your application letter as a PDF to maintain formatting.

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Frequently Asked Questions and Answers How to Write Application Letter For a Job

1. Do I always need an application letter along with my resume?

It’s not always mandatory, but an application letter is highly recommended. It personalizes your application, allowing you to highlight specific skills and experiences relevant to the position.

2. How long should my application letter be?

Aim for conciseness. Ideally, your letter should be one page long. Focus on the most impactful information.

3. Can I use a template for my application letter?

Templates can provide a basic structure, but avoid generic content. Tailor your letter to each specific position using keywords and relevant details.

4. What information should I include in the opening paragraph?

Start with a strong hook to grab the reader’s attention. Briefly introduce yourself, mention the job title you’re applying for, and state how you learned about the opening.

5. How many body paragraphs should I have?

Typically, 2-3 body paragraphs are sufficient. The first paragraph should showcase your most relevant skills and experiences that align with the job description. Use specific examples to demonstrate your achievements.

6. What should I write in the closing paragraph?

Reiterate your interest in the position and the company. Thank the hiring manager for their time and consideration, and include a call to action, such as mentioning your availability for an interview.

7. What font and size should I use?

Use a professional and easy-to-read font like Arial or Times New Roman with a size of 11 or 12 pt.

8. What about spacing and margins?

Single line spacing is standard with a space between paragraphs. Maintain consistent margins (e.g., 1 inch) on all sides.

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9. Should I use a formal or informal tone?

Maintain a professional and courteous tone. Avoid informal language or jargon.


Remember, you have a great chance to tell the company about your professional background and why you’re the best person for the job in your application letter. You’ll be well on your way to getting that dream interview if you follow this detailed plan and take the time to write an interesting letter.

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