How to Write an Email to Send Your Resume for a Job

In today’s fast-paced job market, sending your resume via email is a popular and successful method of applying for a job. However, how you write your email might make a lasting impression on potential employers. Here is a step-by-step guide to creating a professional email when submitting your resume for a job application.

Use a professional email address

Make sure your email address is professional. Avoid using informal or unusual email addresses. An ideal email address should include your name, such as jo******@ex*****.com.

Use a clear subject line

The subject line should be concise and informative, making it easy for the recipient to understand the purpose of your email. For example “Application for Marketing Manager Position – John Paul” or “Resume Submission: Graphic Designer Role”.

Address the recipient properly

If you know the hiring manager’s name, address them directly, such as Dear Mr. Smith or Dear Ms. Johnson. If the name is unknown, use a formal greeting like “Dear Hiring Manager” or “To Whom It May Concern.”

Craft a Professional Email Body

The email should be brief yet impactful, stating the sender’s identity, job title, key skills, or experience, and closing with gratitude and contact information.

Attach your resume and any documents.

Before you send, make sure your resume and any other required materials (such as a cover letter) are attached. Use simple file names like John_Doe_Resume.pdf or Jane_Doe_CoverLetter.pdf.

Proofread your emails

Check your email for typos, grammatical problems, and missing attachments. A polished email showcases your professionalism and attention to detail.

Follow-up (if necessary)

If you haven’t received an answer within a week or two, send a courteous follow-up email to inquire about the status of your application.

Frequently Asked Questions and Answers About Email to Send Your Resume for a Job

1. What should I write in the subject line when sending my resume?

The subject line of an email should be clear and concise, indicating the purpose of the email, such as an application for a Software Engineer position or a resume submission.

2. Should I include a cover letter in my email?

Yes, if the job posting requests it. You can either attach the cover letter as a separate document or include it in the body of the email. Ensure it’s customized for the role you’re applying for.

3. How do I start my email when sending my resume?

To greet a hiring manager, use a polite and professional greeting, such as “Dear [Hiring Manager’s Name],” or a general salutation like “To Whom It May Concern.”

4. What should I write in the email body?

Keep the email brief but professional. Mention:

• Who you are.
• The position you’re applying for.
• A summary of your skills or qualifications.
• A polite closing statement.

5. Should I attach my resume as a PDF or Word document?

Always send your resume as a PDF unless the job posting specifies otherwise. PDFs maintain formatting across all devices, ensuring your document looks professional.

6. What file name should I use for my resume?

Use a clear and professional file name, such as:

• John_Doe_Resume.pdf
• Jane_Doe_CV.pdf
  Avoid generic names like Resume_Final.pdf.

7. How can I ensure my email doesn’t get ignored?

• Use a compelling subject line.
• Keep your email professional and concise.
• Customize your message to the job and company.
• Double-check for typos and ensure all attachments are included.

8. Should I follow up after sending my resume?

Yes, if you haven’t received a response within 7-10 business days, send a polite follow-up email to inquire about the status of your application.

9. What if I don’t know the hiring manager’s name?

If the name is not provided, address your email to the Dear Hiring Manager or Dear [Department] Team. Avoid using overly casual phrases like Hello there.

10. Can I send the same email to multiple companies?

No. Avoid sending generic emails. Customize each email to reflect the specific role and company. Employers value applicants who show genuine interest in their organization.

Conclusion

Following these steps will ensure that your email makes a great impression and increases your chances of securing your chosen job. A professional email establishes the tone for your application and showcases your communication abilities, which are essential in most jobs.